RDS how to - Revision history

Richard: /* Making entries */

2024-03-26T20:46:04Z

Making entries

← Older revision		Revision as of 20:46, 26 March 2024
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	==Making entries==		==Making entries==
	(https://secure.regattadata.com/wiki/index.php/Making_entries)		(https://secure.regattadata.com/wiki/index.php/Making_entries)

			In general, this section is no longer needed as Rowing Canada Aviron requires all Canadian regattas to use RegattaCentral for entries.

	In order to make and edit entries, you need to have Coach permissions.		In order to make and edit entries, you need to have Coach permissions.

Richardcurry at 17:41, 9 October 2016

2016-10-09T17:41:12Z

← Older revision		Revision as of 17:41, 9 October 2016
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	# Click on the '''Process File''' button.		# Click on the '''Process File''' button.
	# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.		# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.
	# If all of the imported athletes show up ~~bank~~, this is because your Excel file is no longer comma separated values. Go back to step 7.		# If all of the imported athletes show up blank, this is because your Excel file is no longer comma separated values. Go back to step 7.
	# If there are changes that need to be made, press the '''Add and update into my club''' button.		# If there are changes that need to be made, press the '''Add and update into my club''' button.
	# You can check your list of athletes on the '''Edit athletes''' page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the '''Select''' column, then pressing the '''Remove selected athletes from club''' button.		# You can check your list of athletes on the '''Edit athletes''' page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the '''Select''' column, then pressing the '''Remove selected athletes from club''' button.

Richardcurry at 17:40, 9 October 2016

2016-10-09T17:40:49Z

← Older revision		Revision as of 17:40, 9 October 2016
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	# Go to Reports - Program Participants		# Go to Reports - Program Participants
	# Leave the report set to Administrator Report. Choose the program year, then the program whose participants you wish to export. Leave Select status as Active, and press Go.		# Leave the report set to Administrator Report. Choose the program year, then the program whose participants you wish to export. Leave Select status as Active, and press Go.
	# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values.)		# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values. The file must be comma separated values, not a full Excel file, in order to work.)
	# If you like, you can email this file to me, and I will import it for you.		# If you like, you can email this file to me, and I will import it for you.
	# Or you can import it yourself. Open the '''My Club:''' link in the left menu of RDS.		# Or you can import it yourself. Open the '''My Club:''' link in the left menu of RDS.
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	# Click on the '''Process File''' button.		# Click on the '''Process File''' button.
	# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.		# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.
			# If all of the imported athletes show up bank, this is because your Excel file is no longer comma separated values. Go back to step 7.
	# If there are changes that need to be made, press the '''Add and update into my club''' button.		# If there are changes that need to be made, press the '''Add and update into my club''' button.
	# You can check your list of athletes on the '''Edit athletes''' page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the '''Select''' column, then pressing the '''Remove selected athletes from club''' button.		# You can check your list of athletes on the '''Edit athletes''' page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the '''Select''' column, then pressing the '''Remove selected athletes from club''' button.

Richardcurry: /* Validating RCA athletes */

2016-10-08T03:47:09Z

Validating RCA athletes

← Older revision		Revision as of 03:47, 8 October 2016
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	This page will communicate with the RCA Web Registration System to check on the current registration status of each athlete.		This page will communicate with the RCA Web Registration System to check on the current registration status of each athlete.

			An alternate approach is to go to the List Athletes page. This has a button for each athlete, which will attempt to query the RCA system and validate the athlete.

	===Editing athletes===		===Editing athletes===

Richardcurry: /* Composite crews */

2016-02-16T04:23:02Z

Composite crews

← Older revision		Revision as of 04:23, 16 February 2016
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	If you are using a mouse-based device, you can drag athletes from the list on the right to the boxes on the left. You do not need to click Save. If you need to change an athlete, click the Delete checkbox by their name, click Save and then make the correction.		If you are using a mouse-based device, you can drag athletes from the list on the right to the boxes on the left. You do not need to click Save. If you need to change an athlete, click the Delete checkbox by their name, click Save and then make the correction.

	==Composite crews==		====Composite crews====

	If the regatta allows composite crews, these can be handled by the non-drag-and-drop page. Look for the input box near the bottom of the page where you can search for the athlete in question. The search will return push buttons for each athlete who fits the search criteria; click the button for the relevant athlete. You can then assign that athlete to a seat.		If the regatta allows composite crews, these can be handled by the non-drag-and-drop page. Look for the input box near the bottom of the page where you can search for the athlete in question. The search will return push buttons for each athlete who fits the search criteria; click the button for the relevant athlete. You can then assign that athlete to a seat.

	If you are using the drag-and-drop page, there is a link at the top labelled '''try this page instead''' which will take you to the non-drag-and-drop page described in the previous paragraph.		If you are using the drag-and-drop page, there is a link at the top labelled '''try this page instead''' which will take you to the non-drag-and-drop page described in the previous paragraph.

Richardcurry: /* Adding athletes to an entry */

2016-02-16T04:22:33Z

Adding athletes to an entry

← Older revision		Revision as of 04:22, 16 February 2016
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	If you are using a mouse-based device, you can drag athletes from the list on the right to the boxes on the left. You do not need to click Save. If you need to change an athlete, click the Delete checkbox by their name, click Save and then make the correction.		If you are using a mouse-based device, you can drag athletes from the list on the right to the boxes on the left. You do not need to click Save. If you need to change an athlete, click the Delete checkbox by their name, click Save and then make the correction.

			==Composite crews==

			If the regatta allows composite crews, these can be handled by the non-drag-and-drop page. Look for the input box near the bottom of the page where you can search for the athlete in question. The search will return push buttons for each athlete who fits the search criteria; click the button for the relevant athlete. You can then assign that athlete to a seat.

			If you are using the drag-and-drop page, there is a link at the top labelled '''try this page instead''' which will take you to the non-drag-and-drop page described in the previous paragraph.

Richardcurry: /* Creating an account */

2016-01-07T05:08:39Z

Creating an account

← Older revision		Revision as of 05:08, 7 January 2016
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	Please enter your first and last names, your email address, the user name that you wish to use, and the club you wish to be associated with. It is not necessary to indicate your sex and date of birth unless you are competing as an athlete. This information makes it easier to locate you in the RCA database.		Please enter your first and last names, your email address, the user name that you wish to use, and the club you wish to be associated with. It is not necessary to indicate your sex and date of birth unless you are competing as an athlete. This information makes it easier to locate you in the RCA database.

	If you have been involved ~~with the Brentwood, Shawnigan, LVISSAA or Midsummer Madness regattas~~, then you should check the box '''I think I might be in here already...'''		If you have been involved in a regatta hosted by RDS, then you should check the box '''I think I might be in here already...'''

	Click '''I accept. Create my account.'''		Click '''I accept. Create my account.'''

Richardcurry: /* Importing athletes from RCA */

2014-10-01T04:41:51Z

Importing athletes from RCA

← Older revision		Revision as of 04:41, 1 October 2014
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	# Under System Administrator - click on the administer link for the club		# Under System Administrator - click on the administer link for the club
	# Go to Reports - Program Participants		# Go to Reports - Program Participants
	# Leave the report set to Administrator Report. Choose the program whose participants you wish to export. Leave Select status as Active, and press Go.		# Leave the report set to Administrator Report. Choose the program year, then the program whose participants you wish to export. Leave Select status as Active, and press Go.
	# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values.)		# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values.)
	# If you like, you can email this file to me, and I will import it for you.		# If you like, you can email this file to me, and I will import it for you.

Richardcurry: /* Making entries */

2014-09-07T04:06:38Z

Making entries

← Older revision		Revision as of 04:06, 7 September 2014
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	To edit your existing entries:		To edit your existing entries:
	#Go to Make/edit entries (as above).		#Go to '''Make/edit entries''' (as above).
	#In the Entries column, check the box for any entry you wish to delete.		#In the Entries column, check the box for any entry you wish to delete.
	#Press Save.		#Press Save.

Richardcurry: /* Importing athletes from RCA */

2014-04-09T06:02:27Z

Importing athletes from RCA

← Older revision		Revision as of 06:02, 9 April 2014
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	# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values.)		# There is a small Excel icon, which will allow you to export the content of the grid to Excel. Press this. A file called OrganizationCategoryMembers.xls should be downloaded to your computer. (If your computer insists on opening the file in Excel, either close it and look for the original downloaded file, or save the file as Comma Separated Values.)
	# If you like, you can email this file to me, and I will import it for you.		# If you like, you can email this file to me, and I will import it for you.
	# Or you can import it yourself. Open the My Club: link in the left menu of RDS.		# Or you can import it yourself. Open the '''My Club:''' link in the left menu of RDS.
	# Choose Athletes.		# Choose '''Athletes'''.
	# Choose Import RCA Excel.		# Choose '''Import RCA Excel'''.
	# Click on the Choose file button. Navigate to the OrganizationCategoryMembers.xls file that you downloaded from RCA's WRS and select it. Leave the Import into this club box checked.		# Click on the '''Choose file''' button. Navigate to the OrganizationCategoryMembers.xls file that you downloaded from RCA's WRS and select it. Leave the '''Import into this club''' box checked.
	# Click on the Process File button.		# Click on the '''Process File''' button.
	# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.		# The RDS compares the athletes listed in the RCA file against those in the RDS. It uses name, date of birth and RCA number to match athletes. Please scroll through the list of athletes to see whether it is making appropriate suggestions for athletes it may already have. Select the appropriate radio button if RDS has guessed wrong. If you have more than 50 athletes in your export, it may attempt to process in batches.
	# If there are changes that need to be made, press the Add and update into my club button.		# If there are changes that need to be made, press the '''Add and update into my club''' button.
	# You can check your list of athletes on the Edit athletes page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the Select column, then pressing the Remove selected athletes from club button.		# You can check your list of athletes on the '''Edit athletes''' page. If there are athletes listed who are no longer at your club, you may remove them simply by selecting the checkbox in the '''Select''' column, then pressing the '''Remove selected athletes from club''' button.
	# If that seems like too much, return to step 7 above.		# If that seems like too much, return to step 7 above.

	The import will add athletes who are not in the RDS, and update information for those already in the RDS. It will not, however, remove athletes who are already in your club. You can do this on the Edit athletes page.		The import will add athletes who are not in the RDS, and update information for those already in the RDS. It will not, however, remove athletes who are already in your club. You can do this on the '''Edit athletes''' page.

	===Validating RCA athletes===		===Validating RCA athletes===